PC 18th May 2015 Annual Meeting

PILL & EASTON-IN-GORDANO PARISH COUNCIL

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL

Monday 18th May 2015 at 7.30pm at The Resource Centre

Present: Cllrs Beasant, Burchell, Davey, Davies, Jopp, Ovel, Stone, Taylor, J Smart (Clerk)

Apologies: Cllrs Kent & Langton

1. Election of Chair of the Parish Council

Cllr Taylor, seconded by Cllr Davey, proposed Cllr Jopp. There being no further

nominations, Cllr Jopp was elected as Chair of the Parish Council for the forthcoming

year.

2. Chairman’s Declaration of Acceptance to Office

Cllr Jopp signed the Declaration of Acceptance to Office.

3. Election of Vice-Chair of the Parish Council

Cllr Jopp, seconded by Cllr Davey, proposed Cllr Langton as Vice-Chair of the Parish

Council. There being no further nominations, Cllr Langton was elected Vice-Chair for

the forthcoming year.

4. Election of Committees of the Parish Council

Playing Fields & Open Spaces: Cllrs Jopp, Langton, Davey, Stone, Burchell, Taylor.

Environment, Highways & Transport: Cllrs Jopp, Langton, Davey, Davies, Beasant,

Stone, Taylor.

Planning: Cllrs Jopp, Langton, Beasant, Davey, Davies, Burchell, and Ovel.

Finance & Personnel: Cllrs Jopp, Langton, Stone, Ovel.

Sub-Committees:

Footpaths & Rights of Way: Cllrs Burchell & Taylor.

Pill in Bloom: Cllr Langton (Clerk to confirm).

5. Election of Representatives to Outside Bodies

Pill & District Children’s & Young People’s Partnership: Cllrs Jopp & Taylor.

The Community Centre: Cllr Davey.

Allotments Committee: Cllr Beasant.

Port Liaison Committee: Cllrs Jopp, Davey & Taylor.

Pill Community Foundation: Cllr Taylor.

Community Forum: Cllrs Langton (confirm) & Taylor.

Friends of Watchhouse Hill: Cllr Taylor.

6. Statutory Requirements

Standing Orders – to consider the need for additional Standing Orders, or amendments

to existing ones (26th February 2012). Agreed none required currently.

Financial Regulations – to consider the need for additional Financial Regulations, or

amendments to existing ones. Electronic banking to be added. F&P Committee to

implement this at the next meeting.

7. Approval of Accounting Statements 2014/2015

The Clerk had circulated a copy of the Annual Return to all members. Cllr Jopp,

seconded by Cllr Burchell, proposed approval of the Annual Accounts Statement for the

year ending 31st March 2015. Agreed.

8. Approval of Annual Governance Statement 2014/2015

The Clerk had circulated a copy of the Annual Return to all members. Cllr Jopp,

seconded by Cllr Burchell, proposed approval of the Annual Accounts and Governance

Statement for the year ending 31st March 2015. Agreed.

9. Approval of Statement of Internal Control and Annual Review of Effectiveness

Cllr Jopp, seconded by Cllr Beasant, proposed approval of the Statement of Internal

Control and Annual Review of Effectiveness. Agreed.

10. Appointment of Internal Auditor for 2015/2016

The Clerk advised that Mr Noel Ayling had again agreed to act as internal auditor to the

Parish Council for the year 2015/2016. Proposed by Cllr Jopp, seconded by Cllr Taylor.

Agreed.

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